Location: Remote (Candidates must reside in Illinois (IL), Pennsylvania (PA), or Tennessee (TN))
Salary: $50,000 – $60,000 USD annually
Employment Type: Full-Time, Remote
About Extrity Services
Extrity Services is a trailblazer in redefining modern security by integrating emotional intelligence, de-escalation techniques, and a strong internal culture with traditional physical safety measures. As a premier provider of both armed and unarmed security solutions, we serve a diverse clientele with unmatched professionalism, reliability, and dedication. Our mission extends beyond protecting assets — we create environments where individuals feel genuinely safe, respected, and valued.
Join a mission-driven company that prioritizes empathy, innovation, and integrity in everything we do.
Position Overview: Executive Assistant (Remote)
We are actively seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive administrative and operational support to our executive leadership team. Initially, you will work closely with the CEO and gradually expand your support to the COO and CLO, ensuring seamless coordination and efficient operations across departments.
This remote position is available exclusively to candidates based in Illinois, Pennsylvania, or Tennessee, reflecting our commitment to regional collaboration and compliance.
Why Join Extrity Services?
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Work remotely with flexible hours from your home in IL, PA, or TN
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Competitive salary package of $50,000 to $60,000 annually
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Professional growth opportunities with access to training and leadership development
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Be part of a people-first organization dedicated to making a positive impact
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Collaborate in a fast-paced, innovative environment that values emotional intelligence and strong culture
Key Responsibilities
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Executive Calendar Management: Strategically manage and prioritize executive calendars using time-blocking methods to maximize productivity.
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Communication Coordination: Monitor, triage, and respond to high-volume executive email inboxes, drafting responses and ensuring prompt follow-ups.
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CRM Management: Oversee CRM (preferably HubSpot) data accuracy, deal flow tracking, task management, and reporting.
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Meeting Preparation & Follow-up: Create detailed pre-meeting briefs and manage action items post-meetings using tools like Fireflies and ClickUp.
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Systems Integration: Align and maintain internal communication, CRM, calendar, and project management platforms for optimal efficiency.
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Documentation & Reporting: Maintain comprehensive executive playbooks, prepare weekly and ad hoc reports, and create email templates and outreach materials.
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Shadowing & Support: Attend executive meetings, support communication protocols, and assist in internal task/system transitions.
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Client Proposal Assistance: Collaborate on preparing customized service proposals, ensuring alignment with Extrity’s quality and standards.
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Multi-Tasking: Effectively manage competing priorities and anticipate executive needs to ensure smooth day-to-day operations.
Required Qualifications
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Minimum 2+ years experience in executive or administrative support roles
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Advanced proficiency with Google Workspace (Gmail, Calendar, Drive, Docs)
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Solid experience with HubSpot CRM or similar platforms (contact tracking, reporting, task management)
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Familiarity with project management tools such as ClickUp or equivalent
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Exceptional written and verbal communication skills
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Proven track record of managing multiple priorities in a fast-paced environment
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Strong problem-solving aptitude with excellent attention to detail
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Professional demeanor with a high level of discretion handling confidential information
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Experience working in startups or dynamic organizations is highly desirable
Preferred Skills (Bonus)
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Experience with Fireflies or meeting transcription tools
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Knowledge of internal communication systems and workflow automation
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Ability to collaborate cross-functionally and drive process improvements
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Familiarity with security or technology sector environments
Extrity Services’ Commitment to Diversity & Inclusion
Extrity Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristics.
